Question 1

How do I register my child in EdAdvance BASES?

Accepted Answer

You can register your child through the green "register" button on the top right side of the page OR by clicking here.(https://www.ezchildtrack.com/Parent3/ParentLogin.aspx?c=edadvancebases)

Question 2

What is needed to register?

Accepted Answer

To register you will need to provide your student's completed Connecticut Health Assesmment Record, all accompanying medication paperwork (if applicable), and banking/credit card information.
 
Connecticut Health Assesmment Record requirements:
- Page 1 completed, dated, and signed by the parent/guardian
- Page 2 is completed, dated, and signed by the healthcare provider (TB is checked)
- Page 3 is the completed immunization record
- Page 4 is the hearing and vision page
 
Medication Paperwork Requirements
- If anything is written by the parent or healthcare provider, per licensing, BASES must create a care plan. This care plan is filled in by BASES staff and then sent to the parent/guardian for review and a signature/date.
- If the healthcare provider has marked Asthma, the inhaler must be provided with the paperwork signed by the parent/guardian and healthcare provider OR an asthma waiver must be completed and signed by the parent/guardian and health care provider.
- If the healthcare provider has marked yes to anaphylactic allergies, all allergy medication(s) and signed paperwork must be provided.

Question 3

What is the difference between registered and enrolled?

Accepted Answer

Registered means you finished our the registration on EZChildtrack and submitted all necessary documents. The next step is a full review by a member of the Administrative team.
 
Enrolled means a member of the Administrative team has approved your schedule, registration, and necessary documents. You will receive an enrollment email with your schedule and details about the site your student will attend.

Question 4

How do I access the registration system (EZChildTrack) from my cell phone?

Accepted Answer

For full access to the registration system (EZChildTrack) from your cell phone, you need to scroll to the bottom of the page and click "Desktop Version".

Question 5

How do I add random days/drop-in?

Accepted Answer

To add a random day/drop-in you would contact your Site Coordinator by site phone or site e-mail. Please note that the phones are only on during program hours.

Question 6

What is your extended mornings policy?

Accepted Answer

The programs will remain open at 7:00 am and remain open until the start of the school day for an additional fee: $15.00

Question 7

What is your early dismissal policy?

Accepted Answer

Scheduled Early Dismissals
The programs will open at school dismissal and be available to all families who are registered for that day, until 6:00 PM, for an additional fee (i.e. parent/teacher conferences, teacher in-services). 
Emergency Early Dismissals
All after school programs are canceled and there will be no staff at the BASES sites (i.e. snowstorm, school closure due to extreme heat, power outage, etc.). 
All After School Activities are Cancelled
DOES NOT refer to the BASES. In the event that BASES does close, parents will be notified via e-mail or phone as soon as possible.
 
Additionally early dismissal fee: Two hours - $15.00, Three hours - $21.00

Question 8

How do I change my schedule permanently/withdraw?

Accepted Answer

To change your schedule permanently or withdraw, fill out the schedule change form.

Question 9

Where are your BASES sites/what if the site is not at my students school?

Accepted Answer

BASES sites are located in six districts: Barkhamsted, New Fairfield, New Hartford, Newtown, Region 14, Torrington. Below is a list of where the site is located. If your student attends a different school in the district, they can take a bus to the site.
 
Sites we are currently running can be found listed under 'BASES Sites' on the menu at the top of the page.

Question 10

What are your hours of operation?

Accepted Answer

BASES sites with a before school program are open from 7:00 am until the start of the school day.
 
BASES sites with an after school program are open from dismissal until 6:00 pm. Please review our early dismissal policies in the Family Handbook.
 
BASES sites with a summer program are open from 7:00 am until 6:00 pm.

Question 11

What do I do if my student will be absent/will I be charged?

Accepted Answer

If a student is absent or there is a permanent change in the days they attend, it is the parent/guardian’s responsibility to notify both the school and the program by site e-mail or site phone/voicemail.
 
Regardless of notification, enrollment reserves a space for your child in the program, therefore you are still required to pay tuition those days.
 
If school or site is closed you will not be charged tuition those days.

Question 12

Is there financial assistance available?

Accepted Answer

Yes! EdAdvance BASES accepts Care4Kids payments. We also receive scholarships throughout the year so please keep an eye on your e-mail for details on those.

Question 13

Is snack/food provided?

Accepted Answer

Yes! During the school year BASES provides nutritious AM and PM snacks. In the summer, BASES provides PM snacks. Depending on our partnerships we may also provide breakfast and lunch.

Question 14

What is your discipline policy?

Accepted Answer

BASES has specific rules which will be demonstrated consistently during the year. These rules will be used to set limits necessary to insure the safe management and to protect the rights of individual children. Staff will always try to use positive guidance and redirection in working with the child.

A serious problem is defined as one in which a child is hampering the smooth flow of the day by requiring constant one-on-one attention; is inflicting physical or emotional harm on other children or themselves; is physically abusing staff or is otherwise unable to conform to the rules and guidelines of BASES. When conflicts occur, it is our goal to work with the individual child, listen to what they have to say and help resolve the conflict through effective communication.

In correcting a child who has exceeded a limit, two steps will be taken. First a child is given a verbal warning or reminded what the rule or limit is, so the child has a chance to change their behavior. If the problem persists or, in case of more serious incidents, an adult will step in and redirect the child to another activity, and parents will be notified by staff with a phone call or in person at pick-up (depending on the severity of the incident). The reasons for the limit will be explained again to the child in terms that they can understand.

When a child becomes physically abusive, staff will remove them from the activity in which they are participating. Staff will talk with the child until they are ready to rejoin the group. If necessary, the child may be physically separated from the other children in a quiet area of the classroom for a period of time not to exceed five minutes. No child will ever be removed from the classroom and left unattended. All minor events will be logged on a behavior log, while major events will be recorded on an incident report and placed in the child(ren)’s file.

If discipline problems persist more than three times (may be sooner depending on the event), the child will be suspended and parents/guardians will be asked to attend a conference with the staff to assist in working out an equitable solution to the problem. A parent's unwillingness to cooperate will result in the removal of the child from BASES. If, after two conferences, the problems persist, the child may be asked to leave BASES. If a child is asked to leave BASES, they will not be allowed back into BASES without subsequent approval from the BASES Program Director.

If a child is unhappy with BASES, every attempt will be made by staff to help the child ease into BASES. Staff will also be in contact with the parents for suggestions.

Frequently Asked Questions (FAQ)